15 Best Travel and Expense Management Software for 2025

Effective travel and expense (T&E) management is essential for enterprises aiming to streamline operations and control costs. 

In 2024, the global T&E software market was valued at USD 3.60 billion and is projected to grow to USD 4.08 billion in 2025, reflecting an annual growth rate of 13.3%. This growth underscores the increasing reliance on digital solutions to manage travel bookings, expense reporting, and policy compliance. 

Enterprises are adopting travel and expense management software to enhance digital efficiency, reduce manual processes, and gain real-time insights into spending patterns.  Integrating these systems with existing enterprise resource planning (ERP) tools means businesses can achieve greater financial transparency and organizational agility. 

As global markets continue to expand, selecting the right T&E management software is crucial for enterprises to maintain competitiveness and ensure sustainable growth. 

This article explores the fifteen best travel and expense management software, broken into three categories for enterprise-grade platforms, corporate card and spend management solutions, and agile SMB-friendly tools.

Enterprise-grade travel & expense platforms

Enterprise-grade travel and expense platforms are built to manage the full lifecycle of corporate travel. This includes everything from booking and approvals to expense reporting, reimbursement, and compliance tracking, at the scale and complexity large organisations require. 

Unlike basic expense apps, these platforms integrate tightly with ERP, payroll, and procurement systems. 

1. SAP Concur 

• Review Rating: 4.3/5 (6,261 Reviews)
• Best For: Large, global organisations needing full visibility and control over complex travel and expense operations.

SAP Concur is one of the most widely adopted enterprise-grade travel and expense platforms, trusted by global organisations to manage complex, high-volume operations. It centralises travel bookings, expense reporting, and invoice management into one cloud-based system, reducing administrative workload and human error. SAP Concur integrates with ERP systems like SAP S/4HANA, giving finance teams real-time visibility into spending across departments and regions. 

Its automated policy enforcement ensures compliance with internal controls and regulatory requirements, while mobile capabilities let employees submit receipts and approvals on the go. For enterprises managing international teams, SAP Concur offers multi-currency, tax, and language support, making it a scalable choice for global operations.

Key features

• Multi-level approval workflows for complex organisational hierarchies.
• Built-in risk detection to flag non-compliant or unusual spend.
• Advanced reporting with predictive analytics for budgeting and forecasting.

2. Navan 

• Review Rating: 4.7/5 (8,498 Reviews)
• Best For: Enterprises wanting mobile-first travel management with automated compliance.

Navan takes a different path through its all-in-one, mobile-friendly travel and expense management platform. Rather than separate systems, Navan integrates booking, expense reporting, and compliance into a single interface, providing employees with workflows they enjoy using.

What stands out is its seamless integration of virtual or corporate cards through Navan Connect, real-time policy enforcement at the point of booking, and 24/7 global agent support powered by intelligent automation (IA). These features help large enterprises reduce spend, improve compliance, and enable employees to book and expense business trips with confidence and ease.

Key features

• Navan Connect integrates corporate and virtual cards for seamless transactions.
• AI-powered travel suggestions that balance cost and policy compliance.
• 24/7 agent support across multiple time zones.

3. Coupa 

• Review Rating: 4.5/5 (551 Reviews)
• Best For: Companies focusing on controlling spend across travel and suppliers.

Coupa is a platform built to help large businesses control spending without slowing teams down. It brings travel bookings, expense claims, and supplier payments into one place, so finance teams can see exactly where money is going. 

Built-in AI highlights unusual costs and suggests better options, while integrations with existing systems keep everything up to date automatically. Coupa also tracks supplier relationships and performance, helping companies get better deals and avoid waste. This makes it a smart choice for enterprises focused on both cost control and digital efficiency.

Key features

• Supplier performance tracking to optimize procurement decisions.
• AI alerts for cost anomalies and contract breaches.
• Travel spend benchmarking to compare departmental efficiency.

4. TravelPerk 

• Review Rating: 4.0/5 (1,542 Reviews)
• Best For: Businesses needing flexible bookings and VAT optimisation.

TravelPerk makes it easy for companies to handle all business travel in one place. You can book flights, trains, hotels, and car rentals from a single, simple platform. Expenses are tracked in real time, and the system can even handle VAT refunds to simplify paperwork. 

Companies can set travel restrictions so employees only see approved options, speeding up the booking process. It works with tools like Slack, Google Workspace, and SAP Concur. The “FlexiPerk” option lets you make fully refundable bookings, perfect for last-minute changes. Clear reports and insights help teams save money and get better deals from travel providers.

Key features

• FlexiPerk allows full refunds on most bookings, even last-minute changes.
• VAT recovery automation for multi-country travel.
• Pre-trip compliance checks are integrated into the booking workflow.

5. Expensify 

• Review Rating: 4.5/5 (5,426 Reviews)
• Best For: Large organisations with high-volume, policy-driven expense reporting.

Expensify helps businesses manage expenses by automating receipt scanning, sorting costs to match company rules, and connecting with systems like NetSuite, Xero, and QuickBooks. It’s built to handle large volumes, making it ideal for big companies that need strict policy control and clear oversight. 

With mobile and web access, employees can submit expenses anywhere, while finance teams process them faster and more accurately. This mix of automation technology, compliance, and integration makes Expensify a reliable tool for streamlining enterprise expense management.

Key features

• Bulk receipt scanning to speed up mass expense submissions.
• Role-based dashboards for department-specific spend visibility.
• Automatic cross-currency conversions for international transactions.

Corporate card & spend management solutions

Corporate card and spend management solutions help businesses stay on top of every dollar. They combine smart company cards with tools that track spending in real time, enforce policies automatically, and give managers clear insights into where money goes.

6. Brex 

• Review Rating: 4.7/5 (1,492 Reviews)
• Best For: Companies wanting real-time corporate card control with rewards optimisation.

Brex is a corporate card and spend management platform that helps businesses keep tight control over their money. Companies can issue virtual or physical cards instantly, set limits for different spending categories, and track purchases as they happen. Receipts are matched automatically, so there’s less manual work for finance teams. 

This platform connects directly to accounting software, making end-of-month reports faster and more accurate. It also works for local and international spending, offers rewards that fit business needs, and gives finance teams one dashboard to spot trends, cut waste, and manage cash flow more effectively.

Key features

• Tiered spending limits per project, team, or employee.
• Customised reward points based on business spend categories.
• Automated card freezes or limits on suspicious activity.

7. Ramp 

• Review Rating: 4.5/5 (2,156 Reviews)
• Best For: Enterprises seeking integrated spend tracking and travel management.

Ramp’s travel and expense management platform streamlines corporate spending by integrating expense tracking, travel booking, and policy enforcement into one system. It automates receipt capture, flags out-of-policy expenses in real time, and offers granular spending controls by department or project. 

Travel bookings sync directly with expense reports, reducing manual reconciliation. Built-in analytics reveal cost trends and supplier performance, helping companies negotiate better rates. This platform cuts administrative overhead while improving compliance and visibility across all employee travel spend.

Key features

• Automated policy enforcement that flags out-of-policy bookings.
• Project-based spending limits to track costs by department.
• Analytics dashboard highlighting cost-saving opportunities.

8. Rydoo 

• Review Rating: 4.5/5 (739 Reviews)
• Best For: Organizations wanting fast, mobile-first expense capture and approvals.

Rydoo is an expense management tool that helps companies handle travel and work-related spending. Employees can scan receipts with their phone, and the app automatically reads the details, so they don’t have to type them in. 

It also tracks mileage, per diems, and approvals in real time. Managers can see all expenses as they happen, making it easier to spot issues and keep budgets on track. Everything is stored digitally, reducing paperwork and speeding up reimbursements.

Key features

• Instant OCR receipt scanning for accurate, real-time reporting.
• Mileage and per diem tracking for remote or travel-heavy teams.
• Custom approval workflows to match organisational structure.

9. Emburse 

• Review Rating: 4.4/5 (5,843 Reviews)
• Best For: Enterprises seeking consolidated expense, invoice, and card management.

Emburse is a tool that helps companies handle expenses, pay invoices, and manage corporate cards all in one place. Instead of chasing paper receipts, employees can snap a photo and upload it instantly. 

The system checks spending against company rules and updates in real time, so finance teams always know where the money’s going. It works with popular accounting software to make reports and audits faster. With strong security and built-in controls, Emburse helps businesses save time, trim waste, and keep their budgets in check.

Key features

• Virtual card issuance with immediate spend control.
• Automated invoice capture and reconciliation with accounting tools.
• Audit-ready reporting to maintain compliance and data integrity.

10. Zoho Expense 

• Review Rating: 4.5/5 (1,391 Reviews)
• Best For: Businesses needing simple expense tracking with multi-currency support.

Zoho Expense gives businesses a simple way to record, track, and manage expenses without getting lost in spreadsheets. Receipts can be scanned on the go, instantly converting them into digital expense entries. Managers see clear reports for quicker approvals, while built-in policy checks reduce reimbursement errors. 

Mileage tracking, per-diem rates, and multi-currency support make it practical for both local and international teams. The platform also connects with Zoho Books, QuickBooks, and other accounting tools, keeping financial data consistent across systems. Its mobile-friendly design ensures employees and finance teams stay in sync, whether they’re in the office or travelling.

Key features

• Multi-currency expense conversion for international operations.
• Auto-reminders for pending approvals to prevent bottlenecks.
• Integration with multiple accounting and ERP systems for smooth reconciliation.

Agile and SMB-friendly T&E software

Our last housing category is agile and SMB-friendly T&E software, designed for smaller or fast-growing businesses that need flexible, easy-to-use tools. These platforms simplify travel bookings, expense tracking, and approvals without requiring extensive IT infrastructure.

11. Spendesk

• Review Rating: 4.6/5 (406 Reviews)
• Best For: Growing companies needing simple, centralised spend control.

Spendesk is a travel and expense tool built for growing businesses. It makes it easy for teams to book trips, track spending, and get approvals without messy email chains. Employees can scan receipts with their phone, and managers see expenses in real time. 

What sets Spendesk apart from other platforms is how it combines smart company cards with a fully centralised system, giving teams both control and convenience. Keeping all expenses, receipts, and approvals in one place cuts down on admin work and speeds up reimbursements. Its simple, intuitive design works for everyone, and it scales seamlessly as a business grows. 

Key features

• Smart company cards linked to automated approval workflows.
• Centralized expense hub combining receipts, approvals, and reimbursements.
• Scalable system that grows with business needs without added complexity.

12. BILL Spend & Expense

• Review Rating: 4.5/5 (1,752 Reviews)
• Best For: Small to mid-sized businesses wanting transparency and structured approvals.

BILL Spend & Expense is a platform that helps businesses track their spending and understand why they spend money. It lets teams upload receipts, record expenses, and set approval rules so nothing slips through unnoticed. Instead of juggling spreadsheets or chasing emails, everything sits in one place with real-time updates. 

Managers can spot unusual spending patterns quickly and prevent waste. Employees know exactly what they can claim, and finance teams save hours on manual checks. It works for companies that just need clarity, as well as those that want detailed breakdowns for budgeting, taxes, and long-term planning.

Key features

• Real-time visibility into unusual or out-of-policy spend.
• Easy expense categorisation for accurate budgeting and taxes.
• Role-based permissions to control who can approve or submit expenses.

13. Pleo 

• Review Rating: 4.7/5 (1,238 Reviews)
• Best For: Startups and SMEs seeking instant visibility into company spending.

Pleo is a company that provides smart payment cards and expense management tools for businesses. Instead of employees paying out of pocket and filing receipts later, Pleo gives them prepaid company cards linked to an app. Every purchase is tracked instantly, and staff can upload a photo of the receipt on the spot. 

With Pleo, managers decide how much employees can spend and can see every transaction as it happens. Approvals and rejections happen instantly in the app, eliminating piles of receipts and slow reimbursements. This approach reduces mistakes in accounting and gives a clear view of company spending.

Key features

• Prepaid company cards linked to a mobile app for immediate expense tracking.
• Real-time purchase notifications for managers.
• Automated receipt capture and categorisation to reduce errors.

14. Fyle 

• Review Rating: 4.6/5 (1,763 Reviews)
• Best For: Businesses needing fast, automated expense reporting with ERP integration.

Fyle makes handling business expenses simple and fast. Employees snap pictures of receipts or forward invoices, and the platform automatically records and categorises them according to company rules. Managers can see spending in real time, spot unusual transactions, and approve reports with a few clicks, cutting down on delays and mistakes. 

Fyle connects with popular accounting and ERP systems, so finance teams don’t have to juggle multiple spreadsheets. Its focus on automation and visibility helps businesses of all sizes stay on top of costs, enforce policies easily, and understand exactly where money is going, without confusing or time-consuming processes.

Key features

• AI-powered expense categorisation to reduce manual entry.
• Real-time dashboards for managers to spot anomalies and approve quickly.
• Direct connection to accounting software to eliminate multiple spreadsheets.

15. Webexpenses 

• Review Rating: 4.4/5 (1,437 Reviews)
• Best For: Companies seeking simple, paperless expense management.

Our last entry is Webexpenses, a platform that helps businesses manage spending without piles of paper. Employees can submit receipts, mileage, and expenses digitally, while the system automatically checks rules and flags unusual claims. 

Transactions flow directly into accounting or ERP systems, cutting down on errors. Real-time dashboards give managers clear visibility across teams. Simple, automated, and easy to use, Webexpenses keeps costs under control, boosts compliance, and makes life smoother for both employees and finance departments.

Key features

• Mileage, receipts, and expense submission are entirely digital.
• Automatic policy enforcement to prevent errors and fraud.
• Real-time dashboards for managers to track team and departmental spend.

How to choose the best travel and expense management software 

So there you have it, our curated list of the best travel and expense management software is complete. 

We’ve explored top platforms across three key enterprise categories, each designed to meet different organizational needs. When selecting a platform, consider your company’s size, travel volume, policy requirements, and how well it integrates with existing systems. 

Businesses that stay proactive with expense control, approvals, and compliance are far better positioned to reduce costs, streamline digital workflows, and gain real-time visibility into spending. 

Whatever solution you choose, ensure it offers intuitive user experiences, strong process automation, and the ability to scale as your organization grows. 

The right platform simplifies travel and expense management, driving efficiency and accountability across teams.