How to Export Data from SAP to Excel

WalkMe Team
By WalkMe Team
Updated March 19, 2024

SAP solutions offer robust functionalities, including streamlined processes for exporting data to Excel, empowering users to efficiently manage and analyze critical information with ease.

Mastering the skill of exporting data from SAP to Excel is invaluable for every SAP user. 

If you’ve encountered challenges with this process, multiple methods exist to facilitate seamless data transfer from SAP to Excel.

Exporting data: Option 1

The first thing to do is click on the list menu. Once you do that, you should select the Export and Spreadsheet options. This option works in full-screen mode, where the SAP screen displays returned data lists.

If you have more than one format available concerning the spreadsheets, you will see the Select Spreadsheet option open up.

Since there are many ways to save the spreadsheets, specify the format you prefer on the dialogue box list.

Once you select your preferred format, you must confirm the new settings.

You will have to state the name and path of the file you are dealing with and then save the changes.

At times, you will also be required to make the relevant settings. The program linked to the selected extension on the file name will open the file you generate after completing the exporting process.

Exporting data: Option 2

You can use the icon to export as a shortcut.

All you have to do is click on the exporting icon, an arrow pointing to the right, then select the spreadsheet button. Once that happens, your SAP data will be easily exported to Excel.

Exporting data: Option 3

You can use the right-click option to export data from SAP to Excel.

Once you have determined the data you want to export, you must place your cursor within that data. It does not matter where the cursor lies as long as it is within the data displayed on the screen.

You should right-click using your mouse, after which you can access a drop-down menu. You can then select the spreadsheet option and export that SAP data to Excel.

Setting Excel as the default option

If you are not interested in following the lengthy processes when exporting SAP data to Excel, then there are things you can do to make the process much easier for you. Some of them are outlined below.

In the case of Exporting Data, you can still use the List>Expert> Spreadsheet option. 

Select the Always Use Selected Format option when the Select Spreadsheet dialogue box comes up. Once you confirm the settings, you can proceed as usual. Anytime you expert 

SAP data will be exported to the preferred settings after that.

You can also use the command box to reset the default settings to Excel ones. In such a case, you can type “&reset_excel” (minus the quotation marks) and then press enter. From then on, your SAP data will always be exported to Excel.
Learning the above methods of exporting data from SAP to Excel will help simplify your SAP experience.

WalkMe Team
By WalkMe Team
WalkMe pioneered the Digital Adoption Platform (DAP) for organizations to utilize the full potential of their digital assets. Using artificial intelligence, machine learning and contextual guidance, WalkMe adds a dynamic user interface layer to raise the digital literacy of all users.