{"id":15062,"date":"2023-05-18T14:00:56","date_gmt":"2023-05-18T14:00:56","guid":{"rendered":"https:\/\/www.walkme.com\/blog\/?p=15062"},"modified":"2023-05-18T14:00:56","modified_gmt":"2023-05-18T14:00:56","slug":"hr-compliance","status":"publish","type":"post","link":"https:\/\/www.walkme.com\/blog\/hr-compliance\/","title":{"rendered":"HR Compliance: Protecting Your Business and Employees"},"content":{"rendered":"\n<p><span style=\"font-weight: 400;\">When running a successful business, HR compliance is of the utmost importance.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Not only does HR compliance protect you from potential legal risks associated with non-compliance, but it also helps ensure that your employees are treated fairly and ethically.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">But it\u2019s not as simple as all that:<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">The laws and regulations that define HR compliance are ever-evolving. That means HR compliance is a living, breathing process you can\u2019t just set and forget.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Rather, HR compliance is a recurring and iterative process you can\u2019t afford to get right. It\u2019s a lot of work.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">The Society for HR Management released a 2022 report showing <\/span><a href=\"https:\/\/www.shrm.org\/hr-today\/trends-and-forecasting\/research-and-surveys\/pages\/shrm-state-of-the-workplace-report-.aspx\" target=\"_blank\" rel=\"nofollow noopener\"><span style=\"font-weight: 400;\">nearly three-quarters of HR professionals feel their departments are stretched too thin<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">In this article, we will tell you everything you need to know about HR compliance. We\u2019ll start with the basics, then cover the benefits of doing more than the bare minimum.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">We\u2019ll leave you with some best practices and practical tips for implementing your HR compliance protocols.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">By the time you\u2019re done reading, you\u2019ll know how to handle the ungainly beast of HR compliance with confidence and efficiency.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><b>What is HR Compliance?<\/b><\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img height=\"672\" width=\"1024\" decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/What-is-HR-Compliance__9654e387.jpg?w=1024&#038;h=672&#038;crop=1\" alt=\"What is HR Compliance_\" class=\"wp-image-16439\" srcset=\"https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/What-is-HR-Compliance__9654e387.jpg 1200w, https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/What-is-HR-Compliance__9654e387.jpg?resize=300,197 300w, https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/What-is-HR-Compliance__9654e387.jpg?resize=1024,672 1024w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><span style=\"font-weight: 400;\"><\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">At its core, HR compliance ensures your business adheres to all applicable federal, state, and local laws.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">This includes ensuring you\u2019re meeting any applicable requirements related to:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">Wage and Hour Laws<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Medical Leave Laws<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Workplace Safety Requirements<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Data Security<\/span><\/li>\n<\/ul>\n\n\n\n<p><span style=\"font-weight: 400;\">And more.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">To help you wrap your head around it, you could break HR compliance into four primary types:<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><b>1. Statutory Compliance<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Statutory compliance involves adhering to all laws, regulations, and other legally enforceable statutes set by your government.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">For example, there are laws that dictate maximum weekly working hours and minimum wages.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><b>2. Regulatory Compliance<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Regulatory compliance requires following the rules and protocols of regulatory bodies such as the U.S. Department of Labor or the Equal Employment Opportunity Commission (EEOC).&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">These rules and protocols aren\u2019t laws, but you must follow them as strictly as if they were.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><b>3. Contractual Compliance<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Contractual compliance means adhering to contractual agreements between your business and employees, including contracts for independent contractors.&nbsp;<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><b>4. Union Law Compliance<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Union law compliance entails following the guidelines set forth by labor unions that may represent your employees.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">This might include collective bargaining agreements (CBAs) or anything else your employees wish to press.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><b>Why is it Important to Stay HR Compliant?<\/b><\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img height=\"655\" width=\"1024\" decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/Why-is-it-Important-to-Stay-HR-Compliant__2654e38d.jpg?w=1024&#038;h=655&#038;crop=1\" alt=\"Why is it Important to Stay HR Compliant_\" class=\"wp-image-16441\" srcset=\"https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/Why-is-it-Important-to-Stay-HR-Compliant__2654e38d.jpg 1200w, https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/Why-is-it-Important-to-Stay-HR-Compliant__2654e38d.jpg?resize=300,192 300w, https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/Why-is-it-Important-to-Stay-HR-Compliant__2654e38d.jpg?resize=1024,655 1024w, https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/Why-is-it-Important-to-Stay-HR-Compliant__2654e38d.jpg?resize=80,50 80w, https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/Why-is-it-Important-to-Stay-HR-Compliant__2654e38d.jpg?resize=221,140 221w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><span style=\"font-weight: 400;\"><\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">We\u2019ve talked about all the different rules and governing bodies that make the rules you need to follow\u2014 but what happens if you\u2019re non-compliant?<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Here we\u2019ve listed a few of the repercussions you can expect if you fail to maintain HR compliance.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><b>Fines and Lawsuits<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">The most obvious reason why it\u2019s important to stay HR compliant is to avoid potential fines and lawsuits.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Even if you don\u2019t intend to violate any laws or regulations, one lawsuit could be enough to put your business in jeopardy. Fines can also add up quickly, leading to a serious financial burden.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">It\u2019s better to be proactive and stay compliant from the start than to risk being on the wrong side of a lawsuit or hefty fines.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><b>The Reputation of Your Business<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Beyond avoiding legal complications, staying HR compliant is also important for your company\u2019s reputation.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Compliance with labor laws and regulations is a badge of honor for businesses.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">It conveys that you care about your employees and are willing to go above and beyond to protect them. It also makes you a more desirable partner for business engagements.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><b>Attracting Talent<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Staying HR compliant can also help you attract talented workers.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Job seekers want to know their rights will be respected in the workplace, and that they\u2019ll be treated fairly and equally.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">A HR-compliant business will stand out to job seekers and make your organization more attractive than other employers.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><b>Reducing Employee Churn<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Finally, staying HR compliant can help you keep employees in the long term.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Employees who feel their rights are respected in the workplace are likelier to stick around. Employees who have to fight over every scrap of what they\u2019re entitled to will not.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">HR compliance helps create a safe and secure work environment, allowing employees to feel secure and less likely to look elsewhere.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><b>HR Compliance: The Benefits of Doing More<\/b><\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img height=\"593\" width=\"1024\" decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/HR-Compliance_-The-Benefits-of-Doing-More_8654e391.jpg?w=1024&#038;h=593&#038;crop=1\" alt=\"HR Compliance_ The Benefits of Doing More\" class=\"wp-image-16442\" srcset=\"https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/HR-Compliance_-The-Benefits-of-Doing-More_8654e391.jpg 1200w, https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/HR-Compliance_-The-Benefits-of-Doing-More_8654e391.jpg?resize=300,174 300w, https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/HR-Compliance_-The-Benefits-of-Doing-More_8654e391.jpg?resize=1024,593 1024w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><span style=\"font-weight: 400;\"><\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">While HR compliance is the minimum requirement for any business, there are benefits to going above and beyond by implementing people-first policies.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">A 2022 survey by HR Dive found that <\/span><a href=\"https:\/\/www.hrdive.com\/news\/the-2022-identity-of-hr-survey\/627603\/\" target=\"_blank\" rel=\"nofollow noopener\"><span style=\"font-weight: 400;\">36% of HR professionals believe that finding and acquiring talent is their top stressor<\/span><\/a><span style=\"font-weight: 400;\">. You could make their job easier by simply having more to offer.<\/span><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img height=\"519\" width=\"1024\" decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/A-2022-survey-by-HR-Dive-found-that_5654e393.jpg?w=1024&#038;h=519&#038;crop=1\" alt=\"A 2022 survey by HR Dive found that\" class=\"wp-image-16443\" srcset=\"https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/A-2022-survey-by-HR-Dive-found-that_5654e393.jpg 1200w, https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/A-2022-survey-by-HR-Dive-found-that_5654e393.jpg?resize=300,152 300w, https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/A-2022-survey-by-HR-Dive-found-that_5654e393.jpg?resize=1024,519 1024w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><span style=\"font-weight: 400;\"><\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Here are a few ideas for people-first HR compliance policies:<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><b>Investing in Employee Well-Being&nbsp;<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Providing comprehensive employee resources that focus on their well-being can go a long way toward creating a happier and healthier work environment for everyone.&nbsp;&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">This can include offering flexible work arrangements, adding more time off for vacation, or creating incentive programs that reward employees.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><b>Creating an Engaging Work Environment&nbsp;<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Creating an engaging workplace means empowering your team by giving them the tools they need to succeed.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">This could mean providing training and development opportunities, investing in digital transformation, or providing a positive environment that encourages collaboration and camaraderie.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><b>Providing Fair Wages&nbsp;<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">We\u2019re not talking about matching minimum wage. We\u2019re talking about truly competitive compensation.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Ensuring your team is provided with competitive wages that reflect their hard work benefits them and can lead to improved productivity and higher employee retention rates.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">By providing fair and equitable wages, you\u2019ll be able to attract the best talent and keep them around for the long haul.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><b>Practical Tips for Improving Your HR Compliance<\/b><\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img height=\"603\" width=\"1024\" decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/Practical-Tips-for-Improving-Your-HR-Compliance_4654e396.jpg?w=1024&#038;h=603&#038;crop=1\" alt=\"Practical Tips for Improving Your HR Compliance\" class=\"wp-image-16444\" srcset=\"https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/Practical-Tips-for-Improving-Your-HR-Compliance_4654e396.jpg 1200w, https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/Practical-Tips-for-Improving-Your-HR-Compliance_4654e396.jpg?resize=300,177 300w, https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/Practical-Tips-for-Improving-Your-HR-Compliance_4654e396.jpg?resize=1024,603 1024w, https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/Practical-Tips-for-Improving-Your-HR-Compliance_4654e396.jpg?resize=245,145 245w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><span style=\"font-weight: 400;\"><\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Now that you understand the importance of HR compliance and what it can do for your business let\u2019s look at some practical steps you can take to stay compliant:<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><b>Keep Track of All Obligations that Affect You<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">You need to know all the laws, regulations, and standards that affect your business. This includes federal and state labor laws as well as industry-specific requirements.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">You should keep a database of this information somewhere and ensure your HR team knows how to find relevant information when needed.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><b>Stay Up-to-Date With Statutory Changes<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">The legal landscape is continuously evolving, so staying informed of any changes that may affect you is important.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Make sure you have a system in place to alert you when there are updates or new regulations, and be proactive about making those changes.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Read more HR content and network with other HR professionals to keep up with the news.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><b>Conduct Regular Audits<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Regularly conduct internal audits to ensure your policies and procedures are up-to-date and that you\u2019re in compliance.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">We recommend that you enlist an external auditor&#8217;s help to ensure everything is handled properly.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">You\u2019re not likely to catch the problems you missed in the first place, so having a second pair of eyes helps.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><b>Create an HR Compliance Checklist<\/b><\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img height=\"1024\" width=\"1002\" decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/Create-an-HR-Compliance-Checklist-1_5654e399.jpg?w=1002&#038;h=1024&#038;crop=1\" alt=\"Create an HR Compliance Checklist\" class=\"wp-image-16445\" srcset=\"https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/Create-an-HR-Compliance-Checklist-1_5654e399.jpg 1200w, https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/Create-an-HR-Compliance-Checklist-1_5654e399.jpg?resize=294,300 294w, https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/Create-an-HR-Compliance-Checklist-1_5654e399.jpg?resize=1002,1024 1002w\" sizes=\"auto, (max-width: 1002px) 100vw, 1002px\" \/><\/figure>\n\n\n\n<p><span style=\"font-weight: 400;\"><\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Having a checklist of your HR compliance obligations will make it easier to keep track of what needs to be done and when.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">It should include a list of documents that must be kept up-to-date, such as:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">General Company Guidelines<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Line Manager Training<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Annual Leave, Sickness, Compassionate Leave, Maternity\/Paternity<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Internal Complaints and Disputes<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Internal HR Investigations<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Recruiting and End of Contract<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Employee Relations<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Safety and Wellbeing<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Data Management and Security Procedures<\/span><\/li>\n<\/ul>\n\n\n\n<p><span style=\"font-weight: 400;\">This list isn\u2019t exhaustive, and you may not need every document. But it\u2019s a good place to start, to get you thinking about HR compliance correctly.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><b>Best Practices for HR Compliance<\/b><\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img height=\"529\" width=\"1024\" decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/Best-Practices-for-HR-Compliance_8654e39b.jpg?w=1024&#038;h=529&#038;crop=1\" alt=\"Best Practices for HR Compliance\" class=\"wp-image-16446\" srcset=\"https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/Best-Practices-for-HR-Compliance_8654e39b.jpg 1200w, https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/Best-Practices-for-HR-Compliance_8654e39b.jpg?resize=300,155 300w, https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/Best-Practices-for-HR-Compliance_8654e39b.jpg?resize=1024,529 1024w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><span style=\"font-weight: 400;\"><\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">You don\u2019t want to be in a constant state of panic trying to keep up with HR compliance changes, and you definitely don\u2019t want to create policies your employees have no faith in.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">These best practices will help you make HR compliance a part of your business, weaved into every decision.&nbsp;<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><b>Divide and Conquer<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Compliance is complex and requires multiple skill sets, so it can be helpful to divide up the responsibilities <\/span><i><span style=\"font-weight: 400;\">within the HR team<\/span><\/i><span style=\"font-weight: 400;\">.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">For example, you could create an HR Compliance Officer role responsible solely for staying on top of updates and ensuring your employment practices are compliant.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">You should also ensure that all HR team members understand their individual roles and responsibilities in terms of compliance.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><b>Be Consistent<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">It\u2019s important to apply policies consistently and fairly. This means all employees should be treated equally and have the same opportunities and resources.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">This also applies to disciplinary procedures; everyone should face the same consequences for any misconduct or breach of policy. Everyone.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Ensure your staff understands what\u2019s expected of them, and ensure your policies are consistently applied.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><b>Use Digital Technology&nbsp;<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">One of the most powerful changes you can make is to use <\/span><a href=\"https:\/\/www.walkme.com\/blog\/unlocking-the-true-potential-of-your-hr-tech-stack\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">digital technology to streamline your HR processes<\/span><\/a><span style=\"font-weight: 400;\"> and ensure compliance.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">This could include tools that help you track employee performance, attendance, and training progress.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Automated systems can also be used for payroll processing, job applications, onboarding, and other HR-related tasks. You\u2019re much less likely to make easily avoided compliance errors this way.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Alternatively, you could consider outsourcing your HR compliance tasks to an external service provider, for an added layer of guaranteed protection.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><b>Create an Employee Handbook<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">HR compliance is complicated. There\u2019s a lot of information to know, and even HR professionals can\u2019t remember it all\u2014 take it from us.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">So, you can\u2019t expect your employees to understand it all, either. But they do deserve to have their questions answered.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">An employee handbook is a great way to ensure employees understand company policies and procedures.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">It should include information about benefits, rules and regulations, job descriptions, disciplinary action, and other important topics. Having this in writing also helps protect you from potential legal issues.&nbsp;<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><b>What\u2019s Next in the World of HR Compliance?<\/b><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">Doing \u201cjust enough\u201d is no longer enough.<\/span><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img height=\"753\" width=\"1024\" decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/Doing-just-enough-is-no-longer-enough-1_82654e39.jpg?w=1024&#038;h=753&#038;crop=1\" alt=\"Doing \u201cjust enough\u201d is no longer enough\" class=\"wp-image-16447\" srcset=\"https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/Doing-just-enough-is-no-longer-enough-1_82654e39.jpg 1200w, https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/Doing-just-enough-is-no-longer-enough-1_82654e39.jpg?resize=300,221 300w, https:\/\/www.walkme.com\/blog\/wp-content\/uploads\/sites\/2\/2023\/11\/Doing-just-enough-is-no-longer-enough-1_82654e39.jpg?resize=1024,753 1024w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><span style=\"font-weight: 400;\"><\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Being HR compliant should not be your end goal; rather, it\u2019s a minimum requirement you must meet before opening the doors.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Employees know better than ever what they\u2019re entitled to. More than that, they know what they deserve.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Being HR compliant is essential to be a reputable, legal business. But it\u2019s not enough to give you a competitive edge.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">If you want to complete, you must use HR compliance as a foundation to build a business that attracts and retains talent.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"When running a successful business, HR compliance is of the utmost importance.&nbsp; Not only does HR compliance protect you from<span class=\"moretag\">&#8230;<\/span>","protected":false},"author":246,"featured_media":15063,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"mobile_image_id":0,"tablet_image_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[7531],"tags":[7418,7539,7541,249],"class_list":["post-15062","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-employee-management","tag-digital-technology","tag-hr-compliance","tag-hr-processes","tag-human-resources"],"acf":{"__coauthors":""},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>HR Compliance: Protecting Your Business and Employees<\/title>\n<meta name=\"description\" content=\"You can\u2019t afford to make a mistake regarding HR compliance. 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